Legal basis:
– Labor Standards Act.
1. Preparation and reporting of rules of employment
An employer who ordinarily employs ten or more workers shall prepare the rules of employment regarding the matters falling under each of the following subparagraphs and report such rules to the Minister of Employment and Labor. The same shall also apply where he or she amends such rules:
– Matters pertaining to the beginning and ending time of work, recess hours, holidays, leaves, and shifts;
– Matters pertaining to the determination, calculation and payment method of wages, the period for which wages are calculated, the period for paying wages, and pay raises;
– Matters pertaining to the methods of calculation and payment of family allowances;
– Matters pertaining to retirement;
– Matters pertaining to retirement allowances, bonuses, and minimum wages;
– Matters pertaining to the burden of workers’ meal allowances, expenses of operational tools or necessities and so forth;
– Matters pertaining to educational facilities for workers;
– Matters pertaining to the protection of workers’ maternity and work family balance assistance, such as leaves before and after childbirth and child-care leaves;
– Matters pertaining to safety and health;
– Matters pertaining to the improvement of environment of a place of work according to characteristics of workers, such as sex, ages or physical conditions, etc.;
– Matters pertaining to assistance with respect to occupational and non-occupational accidents;
– Matters pertaining to award and punishment;
– Other matters applicable to all workers within the business or workplace concerned.
2. Procedures for preparation and amendment of rules
An employer shall, with regard to the preparation or alteration of the rules of employment, hear the opinion of a trade union if there is such a trade union composed of the majority of the workers in the business or workplace concerned, or otherwise hear the opinion of the majority of the said workers if there is no trade union composed of the majority of the workers: Provided, That in case of amending the rules of employment unfavorably to workers, the employer shall obtain their consent thereto.
When an employer reports the rules of employment, he or she shall attach a document containing the opinion as referred to in the paragraph above.
